Cemos Solutions Limited is committed to upholding your privacy and taking care with your personal data as a valued customer, user of our website, our products, our services and our apps.
We are committed to protecting the privacy of your personal data. We will respect any personal data you share with us and keep it safe. We aim to be clear when we collect your personal data and not do anything you wouldn’t reasonably expect with your data.
Who are we?
Cemos Solutions Limited trading as Workplace Virtuathon, School Virtuathon, Virtuathon, Virtual Runathon, Virtual Bikeathon, Virtual Triathlon and Get Event Fit (we, our, us) are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR), the data controller is Cemos Solutions Limited of The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ.
Cemos Solutions Limited is a company limited by guarantee and registered in England no. 8737273 and our VAT no. is 188 1425 87.
Scope of Policy
What data we may collect, and how we collect it
We may collect and process the following data about you:
Should you sign into or access any of the Sites or Apps via a Social Network or an Appstore, or interact with us via a Social Network you may be granting the Social Network and/or Appstore permission to share your e-mail address and any other personal information with us, including name, address, gender, age, profile picture and information, occupation, hobbies and, interests.
We may also ask you for information when you enter a competition or promotion sponsored by Cemos Solutions Ltd, and when you report a problem with any of the Sites or Apps.
When you use features to interact with us or others
If you are a social media user, we will use certain social media tools as part of our relationship with you. These tools include such things as Facebook and Instagram Custom/Lookalike Audiences, Google Customer Match/Similar Audiences, Twitter Tailored/Lookalike Audiences and LinkedIn Matched Audiences.
Through using these tools, we will provide some of your data to the social media platform / organisation to allow them to identify your social media profile with them. The social media platform / organisation will then show you relevant advertisements relating to our products which we think you will be interested in seeing on your newsfeed.
We do not knowingly solicit or collect personal data from or about children (aged 14 and under) without the consent of a parent or guardian. If we become aware that the person submitting personal data, through any part of the Sites or Apps, is a child, we will use reasonable efforts to delete that personal data from our files as soon as possible. We will also use reasonable efforts to ensure that this personal data is not used for any purpose, nor disclosed to any third party.
Cookies and other technologies
Our website, services, apps, email communications and advertisements may use “cookies” and other technologies such as “pixel tags” and “click-through URLs”.
We use the information we collect in this manner to better understand our users’ interaction with our website and to optimise the user experience. You can disable cookies in your browser settings, but please note that certain features on our website may not be available as a result.
In our email communications, we may use other technologies like “pixel tags” and “click-through URLs” in order to determine if an email has been opened and which links have been clicked. We use this information to help us determine interest in particular topics and improve the effectiveness of our communications, and to reduce or eliminate messages sent to customers. Pixel tags are small images shown inside an HTML email; you can disable tracking by disabling HTML in your email client. A link with a click-through URL, when clicked, first sends the user to a web server which records the click, and then to the link’s destination. If you prefer not to be tracked in this way, you should not click text or graphic links in the email messages.
As you access our services, we gather some information automatically on our servers and store it in log files. This information includes your browser type, version, and language, your operating system, the referring and exit websites, IP address, a date/time stamp of the request, and the requested resource (file name and URL). We use this information in anonymised form for statistical analysis, to administer our site, and to improve our product and services, without directly associating this data with individual users.
This helps us to provide you with a good experience when you use the App or Sites also allows us to improve the App and Sites. For detailed information on the cookies we use and the purposes for which we use them, see our Cookies Policy.
Where we store your Personal Data
Where we have given you (or where you have chosen) a password that enables you to access certain parts of our Sites or Apps, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will use our reasonable endeavours to protect your personal data, we cannot guarantee the security of your data transmitted to or via the Sites or Apps; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We may collect and store personal data on your Device using application data caches and browser web storage (including HTML 5).
How we use your Personal Data
We use information held about you in the following ways:
Where you have a Get Event Fit Account (as described in our EULA ) we may share your data as defined in the EULA. We may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services that may be of interest to you. We or they may contact you about these.
If you are an existing user of the Sites and/or Apps, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those that were the subject of a previous sale to you.
If you are a new customer, and where you permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data or click on the ‘unsubscribe’ link in any email of this type that we send to you.
We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use and share such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in SW1). We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the Companies Act 2006.
We may disclose your personal information to third parties:
How long will we hold your data for?
We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected. We may keep your personal data after a particular matter or exchange has concluded but purely for record keeping purposes and to be able to respond to queries. In some cases, we are also obliged to retain your personal data to comply with legal or statutory obligations (for example, to keep records of contractual or financial matters).
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at email@example.com
Our Sites and Apps may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates (including, but not limited to Appstores, Social Networks or websites on which the Sites and Apps are advertised). If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal data to these websites or use these services.
Access to your information
The Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR) gives you the right to access information held about you. Your right of access can be exercised in accordance with that Act.
If you have any questions about your data or are concerned that the information held by us is not accurate, up to date or you wish to request that we delete any of it please contact us at firstname.lastname@example.org